St. Paul Email 

Organization:

• • Use labels (similar to folders) to categorize emails (e.g., "staff meetings," "lesson plans," "parent communication").

  • Star important emails for quick retrieval.

  • Utilize search bar to find specific emails by sender, recipient, keyword, or date.

Collaboration:

• • Attach documents, spreadsheets, or presentations (from Google Drive) to emails for easy sharing.

  • Use Google Chat within Gmail to have instant conversations with colleagues.

Additional Features:

• • Set up automatic replies (vacation responder) when you're unavailable.

  • Manage your calendar and schedule meetings directly within Gmail.

  • Access Gmail from any device with an internet connection (computer, phone, tablet).

Filters

1. Define your criteria:

• Open Gmail on your computer.

• In the search bar at the top, click the down arrow to reveal "Show search options."

• This expands the search bar. Here, enter your criteria for filtering emails. You can use various factors like:

  • From: Specific email address

  • To: Recipient email address

  • Subject: Keywords in the subject line

  • Has attachment: Emails with attachments

  • Words in the body: Keywords within the email body

2. Preview your search (optional):

• Once you've entered your criteria, click "Search" to see if it captures the emails you want to filter.

3. Create the filter:

• If the search results look good, scroll down to the bottom of the search window and click "Create filter."

4. Choose your action:

• Here, you define what the filter should do with matching emails. There are two options for moving emails to labels:

  • Apply the label: Select an existing label where you want to move the emails. If you don't have a label yet, choose "Create new label" and name it appropriately.

  • Skip the Inbox (Archive it): This removes emails from your inbox and archives them under the chosen label. You can still access them later.

5. Refine your filter (optional):

• You can choose "Also apply filter to matching conversations" if you want the filter to apply to existing emails that meet the criteria.

6. Apply the filter:

• Click "Create filter" to activate the filter. Now, any emails matching your criteria will be automatically moved to the chosen label based on your selection.

Tips:

• You can create multiple filters for different email categories.

• Gmail allows editing or deleting existing filters by going to Settings > See all settings > Filters and Blocked Addresses.